Volunteer Job Descriptions
Church Wardens – Roles and Responsibilities
The duties of the church wardens, shall be to:
1. ensure that the divine service is regularly and conscientiously performed by appropriately qualified persons.
2. ensure that all supplies necessary for the divine service are provided.
3. set an example for the congregation by regular attendance and enthusiastic support of the priest so that the welfare of the parish is advanced.
4. ensure that parishioners are sufficiently accommodated in the church.
5. supervise all financial matters in the church and ensure that the parish council is provided with a monthly financial statement.
6. ensure that the yearly accounts are reviewed, presented to the parishioners’ annual meeting and sent to the diocesan finance officer.
7. ensure that all parish properties are in good repair and insured.
8. present all contracts to Parish Council for approval or ratification.
9. execute all Church of the Advent contracts following ratification by parish council.
10. deal with issues of an emergent nature in finance, facilities and contracts, but must later report the decisions to Parish Council
11. act jointly on all matters.
12. ensure the maintenance of register books for:
a) baptisms, confirmations, marriages and burials
b) all church services with names of officiating ministers and offerings received.
c) minutes and resolutions of vestry and parish council meetings.
d) parish accounts.
13. ensure that the constitution, canons and regulations of the diocese and an inventory of all church possessions are available in the church.
14. at the beginning of the year assist the incumbent in preparing the required statistics on the form provided by the diocese.
15. provide for the care of the parish during the annual holidays of the priest, keep records of significant activities and update the returning incumbent.
16. assist the priest in the appointment of all lay employees.
17. appoint a treasurer jointly with the priest after the consent of parish council.
18. assist the incumbent in completing all necessary filings under the Income Tax Act so that the parish’s standing as a registered charity is maintained.
Parish Council – Roles and Responsibilities
The duties of parish council shall be to:
1. assist and support the priest and wardens with the general business, finances and programs of the church through participation and prayer.
2. review and approve the monthly financial statements.
3. review the monthly maintenance report, approve maintenance projects and approve the report.
4. review and approve all parish contracts, including facilities use, on a monthly basis.
5. review applicants for the position of treasurer and recommend a preferred appointment to the wardens/priest.
6. review and approve the monthly treasurer’s report.
7. review lay appointments to paid church positions and recommend a preferred candidate to the wardens/priest.
8. review the personnel committee report, approve recommendations within the report and approve the report.
9. review and critique new and existing church programs.
10. approve the annual budget prior to submission to the vestry
11. approve new church programs and procedures, new contracts or contract changes and expenditures not approved in the budget.
12. prepare for parish council meetings and maintain regular attendance.
Sunday School Teacher Job Description
The incumbents in this position are responsible to the rector and the wardens. The incumbent will:
1. teach lessons and values through scriptures using play, stories and crafts.
2. use a Christian themed curriculum agreed to in consultation with the rector.
3. incorporate and model virtues of gratitude, respect, the golden rule and environmental care.
4. teach the ten commandments, the Lord’s prayer, the meaning of communication and the stories of Jesus.
5. participate actively and occasionally in public worship, including verbal, visual and artistic exhibition where possible.
6. take attendance for every session and retain the record.
7. identify, be aware of and record childrens’ food and other allergies.
8. identify and keep records of individuals who can collect children from Sunday School.
9. ensure that children are supervised at all times.
10. ensure that two individuals are supervising a group of children, particularly when the ratio of 1:8 for preschool children and 1:10 for school age are exceeded.
11. meet with groups or individuals in the most public space possible, which may mean having to leave the room door open.
12. encourage parents of young children to take them to the washroom before Sunday School.
13. accompany a child needing to use the washroom, but remain outside the washroom with the door open.
14. inform the parents of children under 3 requiring washroom assistance and request the assistance of a sidesperson for children ages 3-5 requiring assistance.
15. have physical contact only with a child if it is child initiated or if the volunteer or employee gets permission from the child. Appropriate contact includes:
- bending down to the child’s eye level, speaking kindly, and listening attentively
- gaining permission before hugging a child and respecting his or her right to refuse a hug - taking a child’s hand and leading him or her to an activity
- comforting a child by placing an arm around the shoulders and giving a gentle squeeze from the side
- praising or welcoming a child by holding the child’s two hands in yours
- patting the child on the head, hand, back ,or shoulder in affirmation
- holding a preschool child who is crying, provided that he or she wants to be held
16. avoid inappropriate physical contact such as kissing or coaxing a child to kiss you, extended hugging or tickling, touching body parts normally covered by a bathing suit and carrying older children or having them sit on your lap.
17. report child-initiated instances of abuse or neglect to BC Child Protection Office(250-310-1234) after taking the following steps:
- believe the child and take his or her disclosure seriously
- listen openly and calmly to the child, but do not ask leading questions
- assure the child that you will do your best to get help for the child
- record the facts: write down the child’s name, address, telephone number, the time and place of the conversation and what the child told you in his or her own words
- after reporting the incident inform the Rector you have made such a report to the authorities
- report to the authorities any situation where a child is suspected to be a victim of parental abuse or neglect or abuse by another person
- not have sexual contact of any kind with a child or youth and should stop inappropriate contact initiated by a child or youth by explaining the necessary boundaries to the individual
- be cautious when responding to child or youth questions of a sexual nature and don’t say anything you wouldn’t say to the parents or to the media
- make the parents aware that a question of a sexual nature has been asked
Synod Delegates – Roles and Responsibilities
The duties of the Synod delegates shall be to:
1. have a good knowledge of the Church doctrine, be an active member of the parish council, regularly attend meetings and assist with decision-making.
2. liaise with the deanery and diocesan representatives to gain an understanding of the work of the wider church and communicate this to the rest of the parish.
3. attend deanery meetings, representing the parish and assist in the decision making process within the deanery.
4. encourage inter-church activities to help other parishioners to gain a sense of being a part of a larger church.
5. acquaint themselves with the nature and functions of the Diocesan Synod.
6. prepare for the Synod by advance reading of reports from committees and groups in the Diocese to become better informed about the Diocesan ministries.
7. meet as a parish delegation to review the issues prior to the Diocesan Synod, acquaint the congregation with the issues and get their points of view.
8. attend the Synod, make decisions by discussing the issues and voting for the general good of the church rather than as church or diocese representatives.
9. provide a verbal or written summary of Synod proceedings to the parish council and the congregation.
10. attend the General Synod if selected by the Diocese.
Facility Host Job Description
The Facility Host is responsible to the Rector to protect church property and to provide service to the facility users including:
1. Unlocking the main entrance to the church prior to the arrival of the facility users.
2. Turning on all lights leading to and including to the room (s) being used.
3. Showing the user the part of the facility to be used and the location of the washrooms.
4. Pointing out all out-of-bounds areas.
5. Informing the users that you will not accompany and assist young children and disabled adults in the use of the washroom.
6. Informing the users that you will be available for the duration of the facility use and will assist the users with any facility or equipment issues.
7. Monitoring the facility and equipment.
8. After the group leaves, checking for damage to the room, the equipment and the washrooms and notifying the users if there is damage.
9. Turning off all lights and checking all exterior doors to ensure they are closed and locked.
Sidespersons - Guidelines & Duties
1. A team of two sidespersons will be assigned for each church service. If a member is unable to meet their commitment, they should directly arrange with another sidesperson for their replacement.
2. The team should arrive at the church 30 minutes prior to the service.
3. Working as a team of two during the service the sidespersons will:
- greet parishioners as they arrive for the service
- hand out the bulletin, the hymn and prayer books
- ask newcomers if they are familiar with the Anglican services and provide them with the bookmark information if needed
- usher parishioners to their seats if the church is crowded
- inform the Sunday school teacher prior to the beginning of communion
- after the Peace pass around the collection plates
- take the plates to the altar prior to the offertory hymn
- count the number of parishioners present at each service and record the number in the book in the Church Vestry
- put books away after the service and take the used and surplus bulletins to the office
- following the service the sidesperson will check the room for left-over personal belongings
4. To ensure the safety and well-being of the congregation the sidesperson will:
- keep a watch over the congregation to ensure all is well
- monitor the narthex for anyone entering or leaving the church during the service